Executive Assistant, R&D
BIC
Anixi, Greece
πριν από 3 μέρες

Company Description

BIC® products are known and appreciated all over the world for their quality, their affordability and ease of use. The ballpoint pen, the pocket lighter, the one-

piece shaver are all part of the daily lives of millions of consumers. These products make BIC® one of the best known international brands, present in 3.

2 million retail outlets, in more than 160 countries. As we explore the tremendous opportunities ahead, we have a need for dedicated and dynamic employees to help build our team.

With a strong commitment to encouraging future and current team members to Unlock the Best You! the BIC People Promise reinforces the principle that people are at the heart of its business success.

BIC is committed to its team members and to the promise of helping them unlock their full potential.

Job Description

This role is responsible for providing high-level, complex, and confidential administration support to the VP, R&D Shavers and the larger R&D Shaver team to ensure the efficiency of the entire team’s administrative activities, including, but not limited to, communication in various forms, planning and scheduling, and invoice processing.

This role interacts with all levels of the organization and should demonstrate a high level of initiative and strong communication skills within this international environment.

Main Responsibilities

  • Manage, coordinate, and maintain schedule of VP, R&D Shavers
  • Make travel arrangements for VP, R&D, and others, as needed
  • Organize, plan and coordinate meetings, including agendas, meeting rooms, and other details as needed
  • Prepare and process various documents, including memos, letters, meeting minutes, invoices, reports, etc.
  • Arrange and organize departmental visitors and staff trips (tickets, hotel accommodation, transportation, dinners, etc.)
  • Perform general administrative duties, including, but not limited to, filing, ordering supplies, records management, and invoicing.
  • Communicate and liaise with suppliers, visitors and internal team members to enable organizational operations
  • Review operating practices and procedures to proactively propose continuous improvements to areas such as workflow, reporting procedures, or expenditures
  • Qualifications

  • Minimum 5 years professional administrative experience
  • University level administration certificate or higher
  • Strong communication skills, written and oral
  • Collaborative and team-oriented
  • Strong attention to detail
  • Time management skills
  • Customer-service mindset
  • Fluent English writing and verbal skills
  • Basic financial knowledge
  • Ability to be flexible / adaptable
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