The Signal Group is a collective of high-growth start-ups that share one common goal enhancing the commercial performance of companies operating within the shipping and energy sectors through technological innovation.
We are looking for a formidable administrator who will be involved in the Reception and Facilities Management operations of our Athens office in Glyfada.
The ideal candidate will be a strong, positive communicator with a passion for and experience in office administration. Multitasking, attention to detail, technology fluency, a can-
do attitude and an exceptional customer-centric mindset are all key for this position.
Ensure the efficient running of reception including check in / out procedures; offer a 5-star welcoming experience to our visitors and help preserve the office secure
Respond to and direct telephone traffic and mail operations appropriately
Provide first-class administrative support for team members; schedules, meetings, travel, etc.
Keep, organise and maintain reception, rest areas, meeting rooms, kitchen and office clean, tidy and well presented
Be accountable and take a lead role in facilities management, its coordination, quality and budgetary control
Manage supplies, services and consumables related to the office, handling the relevant orders, expenses, invoices, etc.
Assist with other special requests, errands, projects or events as needed
Strict adherence to Confidentiality, Intellectual Property and Non-Compete provisions is expected.
Bachelor’s Degree required / preferred
1+ year experience in office management / operations, incl. direct experience in facilities management and reception
Fluency in office technology and tools (Google Docs, Slack, CRM)
Ability to handle routine, administrative work well, with high precision, accuracy and detail-orientation, even under pressure
Strong self-organization and team-play skills; pro-active willingness to help
Ability to always smile, represent the company culture and create positive interaction experiences
Excellent time management skills and ability to multitask, prioritize work and suggest improvements
Excellent command of written and spoken English; Native English is a plus
Opportunity to work in a young, driven team with an exciting, global vision in the highly entrepreneurial domain of Shipping
Fun and well-equipped work environment
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