Office Admin-Reception & Facilities Management
Signal Maritime
Glyfada, Attiki, Greece
πριν από 1 μέρα


The Signal Group is a collective of high-growth start-ups that share one common goal enhancing the commercial performance of companies operating within the shipping and energy sectors through technological innovation.

We are looking for a formidable administrator who will be involved in the Reception and Facilities Management operations of our Athens office in Glyfada.

The ideal candidate will be a strong, positive communicator with a passion for and experience in office administration. Multitasking, attention to detail, technology fluency, a can-

do attitude and an exceptional customer-centric mindset are all key for this position.

Key responsibilities

  • Ensure the efficient running of reception including check in / out procedures; offer a 5-star welcoming experience to our visitors and help preserve the office secure
  • Respond to and direct telephone traffic and mail operations appropriately
  • Provide first-class administrative support for team members; schedules, meetings, travel, etc.
  • Keep, organise and maintain reception, rest areas, meeting rooms, kitchen and office clean, tidy and well presented
  • Be accountable and take a lead role in facilities management, its coordination, quality and budgetary control
  • Manage supplies, services and consumables related to the office, handling the relevant orders, expenses, invoices, etc.
  • Assist with other special requests, errands, projects or events as needed
  • Strict adherence to Confidentiality, Intellectual Property and Non-Compete provisions is expected.


  • Bachelor’s Degree required / preferred
  • 1+ year experience in office management / operations, incl. direct experience in facilities management and reception
  • Fluency in office technology and tools (Google Docs, Slack, CRM)
  • Ability to handle routine, administrative work well, with high precision, accuracy and detail-orientation, even under pressure
  • Strong self-organization and team-play skills; pro-active willingness to help
  • Ability to always smile, represent the company culture and create positive interaction experiences
  • Excellent time management skills and ability to multitask, prioritize work and suggest improvements
  • Excellent command of written and spoken English; Native English is a plus
  • Benefits

  • Opportunity to work in a young, driven team with an exciting, global vision in the highly entrepreneurial domain of Shipping
  • Fun and well-equipped work environment
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