A full-time, permanent position is available as a Secretary in our Gallery. He / She will be responsible for most of our administrative work that supports the Director and Sales Team in Athens, Mykonos and elsewhere.
Most of the work will be admin work on the computer / phone that needs excellent attention to detail for updating files and coordinating logistics.
Updating and maintaining the gallery database
Assistance in installation of gallery exhibitions and art fairs
Greeting gallery visitors and addressing inquiries
Light bookkeeping and financial record keeping for gallery's accountant and bookkeeper
Packing, shipping and receiving of artworks
Coordinating matting and framing of inventory
Updating mailing list from reception / exhibition books
Manage and maintain paper and digital files
Booking and organizing travel arrangements
Providing general administrative support for gallery staff
Minimum 3 years secretarial experience
Superior organization, focus, accuracy, and attention to detail
Strong time management; ability to prioritize and manage multiple tasks with minimum supervision
Discretion in handling confidential material
Resourcefulness and self-motivation
Poised and professional demeanor
High degree of computer proficiency. Knowledge of InDesign Photoshop, Dropbox and Mail chimp programs.
Native Greek speaker and fluency in professional English.
Knowledge of and familiarity with Modern and Contemporary art preferred
Application Instructions / Public Contact Information
Only qualified candidates with salary requirements will be contacted.
No phone calls please.