Project Assistant - Athens
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source : Skywalker

Greece Outreach Program

Job Title : Project Assistant

Department : Shelter Team

Band : 4

Reports To : Senior Project Officer

Country / Location : Greece / Athens

Job Summary :

You will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable.

You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.

Job Responsibilities :

  • Facilitate communication with all members of the project team, relevant staff in other departments / teams and external stakeholders as relevant
  • Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and / or format documents;
  • record and transcribe meeting minutes; draft simple correspondence messages)

  • Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.
  • g. payment requests, purchase requisition forms)

  • Compile data, perform data entry and data verification in relation to project administration processes (e.g. various tracking sheets)
  • Prepare and maintain electronic and hard-copy files (e.g. contracts, payments, requests, etc)
  • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc
  • Typical Background, Experience & Requirements :

    Education and Experience :

  • Bachelor’s degree required
  • 1-2 years experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus
  • Experience with word processing, data entry into online databases and forms, and working with various office equipment
  • Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word
  • Personal Skills :

  • Good time management skills with ability to work on multiple tasks
  • Strong customer service orientation with good communication and interpersonal skills
  • Proactive, resourceful, solutions oriented and results-oriented
  • Required / Desired Foreign Language : English

    Key Working Relationships :

    Supervisory : none

    Internal : Shelter Senior Project Officer, Senior Project Officer-Donor Compliance, Shelter Program Manager, Shelter Team, Finance team, Procurement team, Operations team

    External : Caritas partners, Utility providers, Building managers

    Agency-wide Competencies (for all CRS Staff) :

    These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Trusting Relationships
  • Professional Growth
  • Accountability
  • Disclaimer : This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

    CVs have to be sent in English with email to :

    with subject Project Assistant .

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