Senior Executive Assistant / Secretary
Νομός Αττικής
πριν από 11 ώρες
source : Skywalker

The company :

Fairplay Group Marketing & Business Services is a Company formulated in Greece to respond to the sophisticated demand of primarily international corporates, who seek expert advice and the means to implement their business objectives by means of ROI intensive, full-

service and sustainable solutions.

As delivering value on multiple and diversified levels is an expanding market need, hence we proceed with seeking professionals to assist our further expansion.

  • Our mission is to enable our clients become leaders in their particular fields.
  • Our Services are delivered on demand by highly skilled and established professionals.
  • Our people have an extensive global footprint and are well-versed in a range of disciplines, such as Law, Advanced Mathematics, Information Technology, Banking, Marketing, Advertising, Reputation & Communications.
  • We combine young talent with established caliber in an equal opportunity environment, where implementation effectiveness comes first.

    We are committed to helping our clients grow their business by building a strong business case in their market of concern.

    We do that by advising on critical decisions and by offering professional marketing, communication and customer service facilities according to client long and short time objectives.

    Job brief :

    We are looking for a detail-oriented Senior Executive Assistant to support our senior managers in a timely and professional manners.

    You will provide high-quality administrative and clerical assistance to top-level executives. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

    The responsibilities of this role extend beyond that of an executive assistant or secretary, and encompasses organizational and administrative functions.

    To be successful in this role, you should be proactive, meet deadlines and communicate effectively.

    Specific skills / responsibiliities :

    Provide high-level administrative support

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Attend meetings to record minutes.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • File and retrieve corporate documents, records, and reports.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Open, sort, and distribute incoming correspondence.
  • Make travel arrangements for executives.
  • Coordinate daily calendars of senior managers.
  • Act as the point of contact between executives and employees / clients.
  • Create regular reports and update internal databases.
  • Suggest more efficient ways to run the office and troubleshoot malfunctions.
  • Education and experience requirments :

  • Bachelor’s Degree in Accounting, Finance, or Economics
  • Master’s Degree in Business Administration or related degree will be considered will be a plus
  • Proven work experience of 3+ years as a Senior Executive Assistant, Executive Administrative Assistant or similar role
  • Financial Skills (Accounting, Budgeting, Sourcing, Shopping)
  • Proficient command of English, additional language will be a plus
  • Computer literacy is vital to the role, as is the ability to train and direct others.
  • Solid experience with office management systems (MS Office)
  • Familiarity with online calendars and cloud systems
  • Interpersonal skills & attributes :

  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Strong communication skills (via phone, email and in-person)
  • Exceptional attention to detail
  • Personal Mastery Skills (Diplomatic, Multitasking, Positive Attitude, Team Player, Self-Motivated)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Job details :

  • Salary : A competitive salary based on experience
  • Primary Location : Athens, Greece
  • Job Availability : Immediately
  • Benefits Package
  • CVs up to 22 / 04 / 2019.

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