Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.
Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies
We are looking for an Office Assistant to join our office in Athens.
The Opportunity :
This role will provide administrative support to the different Support Professionals departments in Athens (Office Services, Recruiting & Talent Management, EAs, Marketing).
We’re looking for a self-starter who’s comfortable in an environment that is fast-paced and growing.
Office Services Support
Delivery and provision of day-to-day facilities tasks and operational activities for the Athens office, :
Answer calls for Oliver Wyman, in a courteous and professional manner, prioritizing as appropriate. Providing assistance and information to callers, re-direct calls as appropriate, take and relay adequate messages when required.
Greet all visitors such as clients, candidates, delivery persons, maintenance workers, etc. ensuring proper security is in place for all guests.
Book meeting rooms and ensure their logistics including general set up / clean-up of rooms, catering requests, liaising with Technology Services for audio and video conferencing requests.
Handle incoming and outgoing mail and packages, copy / binding requests and large mailings ,.
Book cars, couriers, hotels and catering as requested, ensuring requests are properly recorded and allocated to the appropriate cost code.
Process any local Office Services purchases , checking accuracy and coding all Office Services related bills prior to passing on for payment.
Ensure that Oliver Wyman employees get everything they need such as general supplies, etc. providing a safe, clean and secure working environment at all times and escalating to the Office Services Manager when appropriate.
Support local language communications (e.g. public authorities, landlord and local vendors)
In line with MMC H&S governance, ensure compliance with all aspects of Health & Safety and assist with Risk assessments, first aid, fire regulations and training if applicable.
Assist with new hire onboarding, conduct office tour and explanation of office procedures.
Work effectively with all departments to handle requests and to fulfil common goals in a proactive and customer service manner.
Any general duties as directed by Office Services Management.
Office Assistant :
Understand each support department’s business goals and help to push them forward
Work with assigned SPs and take over overflow / help out as advised .
Support local marketing activities such as targeted client mailings / e-mailings, follow-up, client events organization, coordination of media agency.
Provide support to HC Ops and Recruiting upon need.
Supports local assistants with various administration tasks.
Support with the planning and execution of local events.
Take the lead in processing invoices in collaboration with our finance and purchasing department.
Who we are looking for :
Experience in professional services industry preferred, but not required
Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment
Team player who has experience of and has enjoyed working as part of a team
Customer service focused dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
Ability to multitask, prioritise and manage one’s own time. Not a clock watcher or someone who is unwilling to step outside the job description
One who takes constructive feedback in stride and incorporates feedback quickly
Ability to maintain and respect confidentiality
Attention to detail and stickler for accuracy
Flexible attitude, hard-working and results driven
Technical skills : Good Word, PowerPoint and Excel skills, working knowledge of Outlook.
Very good written and oral English & Greek skills.
Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.
Why Oliver Wyman?
Working as part of our global, entrepreneurial company, you’ll do meaningful work from day one. We’re looking for individuals who challenge the norm, and constantly strive to build something new for the firm and the world around us.
There’s no "one size fits all." We hire exceptional people and help them thrive through a built-in support network, flexible career paths, and no artificial barriers to advancement.
At Oliver Wyman, we do not unlawfully discriminate against anyone and we are particularly mindful of the requirements to prohibit discrimination based on nine protected characteristics namely : age, disability, gender reassignment, race, religion or belief, sexual orientation, sex, marriage and civil partnership and pregnancy and maternity we want you to bring your authentic self and be someone who enjoys working within a diverse and talented team.
Additionally, we pay close attention to work / life balance and family life, military status and personality types.