Account Payable & Account Receivable Administrator
Trafigura
Athens, Greece
πριν από 4 ώρες

Main Purpose :

  • Ensure the company receives payments from external counterparties for goods and services, properly recording the transactions by posting sales invoices in line with established policies and procedures, in an efficient, timely and accurate manner
  • Ensure payment to external counterparties are completed, and expenses are controlled, by processing, verifying and reconciling
  • Knowledge Skills and Abilities, Key Responsibilities :

    Ensure timely and accurate invoice posting for account payable and account receivable related to cargo and non cargo

    Account Receivable

  • Verifying supporting documents against data entry in respective systems, and raising any query to relevant
  • department in case of inconsistent data

  • Monitoring task prompts and reports identifying the Account Receivable to be invoiced (provisional, final, invoice
  • for differential, recharge with external counterparties)

  • Capturing and posting sales invoices, credit notes (AR Invoice) for sales and services rendered, recharge to external
  • counterparties

  • Issuing document in conformity with all the details and specific requirements for each transaction and counterparty
  • Liaising with internal departments in case of claim from buyer related to AR invoice discrepancy
  • Account Payable

  • Controlling incoming invoices, credit / debit notes (AP invoice) for cargo and non-cargo from external counterparty
  • are compliant with contractual terms, internal / external regulations and tax requirements

  • Matching payable estimates / purchase orders to invoices in respective systems associated to the corresponding
  • transaction

  • Posting AP invoices, related to cargo and trade expenses, to relevant analytical level and / or cost centers by
  • analyzing invoice vs expense and recording entries

  • Liaising with internal departments in case of discrepancies between estimates / purchase order and Invoice
  • Payment order

  • Issuing payment order whenever invoice ready to be paid as per contract terms and / or internal instructions from
  • relevant department, always in accordance with policies and procedures

    Various

  • Ensuring Tax invoices are compliant with internal policies and procedures as well as relevant Tax jurisdiction
  • Coordinating whenever required with Trading, Deal desk, Operations, Trade Finance, Settlement Teams
  • Communicating with external counterparties
  • Knowledge, Skills and Abilities

  • Fluent in English both written and spoken
  • Bachelor degree or equivalent in Business administration; Supply Chain or international trade (Import / export)
  • 2-3 years or presently working in similar position
  • Knowledge of general accounting principles, regulatory standards and compliance requirements
  • Strong interest and first experience in physical commodities trading
  • Proficient in MS office, including ability to operate computerized accounting and spreadsheets programs
  • simultaneously, at ease in a multi-software environment

  • General math skills
  • Able to work independently, under pressure and in a methodical, detailed and accurate fashion
  • Able to process large amount of information / documents quickly and accurately
  • Able to quickly find key information in multiple documents
  • Excellent data entry skills
  • Fast learner and comfortable operating in a fast-paced environment.
  • Very good communicator
  • Flexible nature
  • Competencies

  • Customer Focus :
  • o Diplomatic with strong external / internal customer orientation

  • Communication :
  • o Very clear and precise communicator both verbally and in writing.

    o Good Listener and shares ideas / solutions

  • Team Work :
  • o Team Player possesses an ability to work and integrate with other teams

  • Initiative :
  • o Proactive, ability to think ahead to avoid problems.

    o Drives processes and tasks to achieve required results

  • Innovation :
  • o Comes up with resourceful ideas and solutions related to his / her duties

  • Ownership & Accountability :
  • o Demonstrate a sense of urgency and ability to meet deadlines

    o Takes ownership of own decisions and actions successes and mistakes

  • Management :
  • o Gives timely, constructive and specific feedback

    o Able to differentiate between main issues and side issues

  • Detail orientation :
  • o Highly organized and very methodical.

    o High level of endurance for file follow up

    o Very Strong Attention to detail, high degree of accuracy

    Key Relationships and Department Overview :

  • Deal desk
  • Trade Finance
  • Trading
  • Settlement Team
  • External counterparties
  • Αναφορά αυτής της εργασίας
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