Are you obsessed with organising and planning social events? Do you feel excited about providing the best of service during a planned event?
PeopleCert, a global leader in certification industry, is looking for an Events & Exams Associate. The Events & Exams Associate is responsible to organize and execute the corporate events and exams by handling the hospitality, travel and accommodation arrangements as well as the coordination of the procurement and logistics functions regarding the conduct of the exams or events.
Manages all exam related services falling within the department’s scope
Identifies solutions, services and products as needed by the business, making relevant proposals
Organises corporate events, seminars and / or trainings
Manages travel related services, including hotel, ticket bookings and travel expenses
Plans, prioritizes and handles diligently assigned activities
Coordinates with the event requestor(s) and / or other stakeholders the consolidation of accurate specifications for the event and manages the assigned preparatory works
Monitors the events / exams purchase requests and approval processes until closure
Monitor the events / exams expense forms and approval processes until closure and control versus budget
Identifies venues for the conduct of exams and events, providing alternative sourcing options
Negotiates with external vendors to secure advantageous terms
Monitors product / service delivery and invoicing
Monitors suppliers’ performance and evaluate supplier base, recommending modifications when necessary
Maintains well organized file depository regarding purchase requests, purchase orders, supplier’s tenders, contracts, invoices and other important documentation.
Bachelor’s Degree in Business Administration, Marketing, Logistics & Supply management or related field
Minimum 3 years’ experience in event management, preferably in a multinational environment
Project management & negotiation skills
Excellent command of the English Language (Level C2). Extra languages desired
Excellent interpersonal, verbal, and written communication skills
Well organized, self-driven, flexible and able to work in a high-volume, fast-paced, and deadline-driven environment
Prior working experience in the certification of persons and / or training and exam fields is desirable
Advanced computer literacy is required. ECDL Advance level certification is desirable.
Work in an international, dynamic and fun atmosphere among young and smart people
Huge learning experience in using best practices and cutting-edge technologies.
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