Executive Assistant
Optimal HR Group
Athens, GR
πριν από 13 ώρες

Optimal HR Group , on behalf of its client, a Luxury Hotel, leader in hospitality market, is looking for an experienced Executive Assistant.

The role is responsible for managing the day-to-day running and administration of the Executive office of the CEO, providing and maintaining the highest standards of effective administrative support to the Management Team.

Responsibilities :

  • Taking care of the routines quickly and systematically and maintaining the backbone of the company : the basic processes in condition
  • Harmonizing / coordinating other people’s work and making efforts for the smooth running of everyday activities in the organization
  • Preparing letters and correspondence
  • Receiving and distributing all incoming mail
  • Taking and redirecting telephone calls for the CEO where appropriate
  • Maintenance of diary & appointments to ensure that appointments are honoured, meetings attended and deadlines met
  • Maintaining accurate and efficient filing systems, ensuring timely, safe follow-ups and traces, including logging cheques received
  • Having experience in legal documentation
  • Handling and responding to guest complaint letters
  • Preparing gift vouchers, prizes, donations, guest cards, letter of thanks, reports as requested
  • Proactively engage in the development of processes and methods to improve the service and efficiency of all areas of the role
  • Handling travel arrangements and accommodation where appropriate
  • Taking, typing and distribution of minutes of meetings
  • Preparation of VIP and complimentary forms
  • Interacting with guests either VIPs or previous complaints
  • Liaising and handling issues with Public sector (licenses, communication, etc)
  • Requirements :

  • Bachelor’s degree preferred
  • Minimum 6 years proven work experience in similar positions. Previous experience in the tourism industry or in a luxury brand is preferred
  • Fluency in English language. Knowledge of any additional language(s) is a plus
  • Must be highly computer literate with advanced knowledge of Microsoft Office programs (Excel, PowerPoint and word), including Microsoft Outlook facilities
  • Be comfortable with numbers
  • Knowledge of desk-top publishing advantageous, but not essential
  • Maintain the strictest confidentiality at all times with regard to client, guest and personnel related matters
  • Be highly professional in appearance, character and conduct
  • Put attention to detail in terms of content, spelling and grammar of written correspondence
  • Excellent interpersonal and communicative skills and ability to integrate into all levels of the organization
  • Strong organizational skills and ability to handle multiple tasks in parallel
  • Be technology savvy
  • Have excellent telephone manner
  • Be able to work under pressure both as part of a team and also working on own initiative
  • Be proactive
  • The position reports directly to the CEO
  • Αναφορά αυτής της εργασίας

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