The Facilities Supervisor is responsible for ensuring that the facilities are running efficiently and according to Company’s policies & standards and that employees enjoy a pleasant and functional working environment.
Daily monitors the overall premises condition (inspections, daily rounds, etc.), especially common areas (e.g. kitchenettes, meeting rooms, etc.
in order to promptly identify and correct any potential malfunction on the premises
Coordinates, schedules and supervises all the maintenance work in cooperation with the maintenance staff and 3rd parties where appropriate (e.
g. Facility management partners, cleaning services, pest control services, etc.) ensuring that all contractual clauses are met
Monitors and regularly reports the premises’ fixed costs (e.g. electricity, water, cleaning bills, etc.) and premises related expenses (e.
g. maintenance, ad-hoc renovation expenses, etc.) as well as other premises matters (e.g. progress of maintenance works, etc.)
Collaborates with Departments' Head regarding all technical issues or projects related to the premises, and proposes improvement suggestions
Provides assistance and support to all Company’s Managers regarding office-related matters, orders and provides office supplies
Collaborates with the Premises’ Helpdesk team regarding maintenance, malfunction, or other premises related matters that require his / her attention
Oversees the FTEs’ allocation / relocation to available working areas (including parking places) and continuously updates the premises’ floor plans.
Cooperates with the Procurement Department regarding premises’ equipment, consumables stationary, etc. and maintains a stock of consumables for electrical equipment, induration equipment, generator fuels, assets inventory (furniture)
Education, Skills and Experience
Bachelor’s degree in Business Administration or any other business-related studies
2 to 4 years of relevant working experience
Excellent command of the English and Greek language
Computer Literacy, knowledge of Microsoft Office
Excellent interpersonal skills and ability to communicate effectively at all levels
Excellent organizational, time management and prioritization skills
Attention to detail
Proactive and Can-Do attitude