On behalf of our partner, a company in the media / communication industry is looking for a Personal Assistant .
This role reports directly to the Managing Director .
Main Tasks and responsibilities :
The successful candidate will be responsible for :
Managing and maintaining MD’s agendas and calendars;
Coordinating point-to point travel needs and accompanying Managing Director in various trips in Greece and abroad;
Organize and schedule MD’s meetings, type letters, slide decks, memoranda, etc;
Coordinate meetings, arrange conference bridges, reserve conference rooms, organize food service;
Serve as a communication link amongst case team members;
Assistance with personal tasks;
Team with other Executive Assistants and provide back-up assistance as needed;
Ensure key presentations are prepared and meet deadlines;
Maintain highest levels of internal and external confidentiality;
Work on and update the internal database;
Identify appropriate pools for mass mailing;
Candidate's profile :
A Bachelor’s Degree is necessary;
A Master’s Degree will be highly appreciated;
3-4 years as a Personal assistant or administrative / secretarial experience to a managerial level person; Ideally 1 year as a Personal Assistant to a Managing Director;
Fluent communication in English both written and verbal;
Thorough competency in the use of computer software packages (MS Office, Outlook, etc.);
Competences & skills :
Good presence and personal presentation;
Positive attitude, able to handle feedback, confident and friendly personality;
Professional, proactive and organized;
Team-player and role model;
Excellent communication skills (written and oral);
Ability to handle highly sensitive / confidential material and information appropriately;
Ability to communicate effectively with all levels of staff and clients;
Ability to act autonomously and respond to situations / communications appropriately;
Company offer :
A competitive remuneration package;
Competitive perks and benefits;
Learning and People development environment.
When necessary, she will accompany the Managing Director in trips in Greece and abroad.
The eligible candidate needs to be flexible with working hours.
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