Personal Assistant - Athens
Νομός Αττικής
πριν από 1 μέρα
source : Skywalker

Athens, Greece

On behalf of our partner, a company in the media / communication industry is looking for a Personal Assistant .

This role reports directly to the Managing Director .

Main Tasks and responsibilities :

The successful candidate will be responsible for :

  • Managing and maintaining MD’s agendas and calendars;
  • Coordinating point-to point travel needs and accompanying Managing Director in various trips in Greece and abroad;
  • Organize and schedule MD’s meetings, type letters, slide decks, memoranda, etc;
  • Coordinate meetings, arrange conference bridges, reserve conference rooms, organize food service;
  • Serve as a communication link amongst case team members;
  • Assistance with personal tasks;
  • Team with other Executive Assistants and provide back-up assistance as needed;
  • Ensure key presentations are prepared and meet deadlines;
  • Maintain highest levels of internal and external confidentiality;
  • Work on and update the internal database;
  • Identify appropriate pools for mass mailing;
  • Candidate's profile :

  • A Bachelor’s Degree is necessary;
  • A Master’s Degree will be highly appreciated;
  • 3-4 years as a Personal assistant or administrative / secretarial experience to a managerial level person; Ideally 1 year as a Personal Assistant to a Managing Director;
  • Fluent communication in English both written and verbal;
  • Thorough competency in the use of computer software packages (MS Office, Outlook, etc.);
  • Competences & skills :

  • Good presence and personal presentation;
  • Positive attitude, able to handle feedback, confident and friendly personality;
  • Professional, proactive and organized;
  • Team-player and role model;
  • Excellent communication skills (written and oral);
  • Ability to handle highly sensitive / confidential material and information appropriately;
  • Ability to communicate effectively with all levels of staff and clients;
  • Ability to act autonomously and respond to situations / communications appropriately;
  • Company offer :

  • A competitive remuneration package;
  • Competitive perks and benefits;
  • Learning and People development environment.
  • Note :

  • When necessary, she will accompany the Managing Director in trips in Greece and abroad.
  • The eligible candidate needs to be flexible with working hours.
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