Lead Contract Administrator
NeoPhotonics
Chalkidiki Peninsula, *TBD , Greece
πριν από 6 ώρες

Job Description

Fluor BV is part of Fluor Corporation based in the U.S., a professional and technical solutions provider focusing on Engineering, Procurement, Construction & Maintenance (EPCM) with more than 45.

000 employees and 34 offices in 50 different countries worldwide. Fluor offers Project Management and EPCM support in all phases of the project life-cycle based on the following three business groups :

  • Energy Solutions
  • Urban Solutions
  • Mission Solutions
  • The Skouries Project is situated at an elevation range of 350 to 620m above mean sea level within the Kassandra Mines Complex found within the Chalkidiki Peninsula of Northern Greece (Figure 1).

    The Complex comprises of a group of mining and exploration concessions, including the Olympias mine, Madem Lakkos and Mavres Petres mines and the Skouries copper-gold porphyry deposit.

    The concessions cover approximately 317 km2 and are situated 100 km east of the regional center of Thessaloniki.

    For our Skouries Project in Greece we are looking for a Senior Contract Administrator to join our team. In this position you will provide the essential project support, including but not limited to, the points listed below.

    Principal Job Duties & Responsibilities :

  • Negotiate contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance / accounting, and client)
  • Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting / finalization of contract documents
  • Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and participate in developing recommendations to project team and / or client
  • Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
  • Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations Contract Management.
  • Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
  • Maintain a working knowledge of the Project’s Contract Management Standards, programs and goals by planning and applying Contract Management practices as established by the project site through departmental training, Fluor University® training and Contract Management Framework
  • Perform contractor resource survey where required
  • Pre-qualify bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality, and Finance procedures currently in place
  • Prepare Master Bid List for Client approval
  • Establish and maintain contract files
  • Establish and maintain communications with client representatives and project staff through meetings, telephone, and web conferences, and reports to provide for client satisfaction
  • Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
  • Execute Project Contracting Plan and update contract schedules
  • Implement instructions for bidders and contract / RFP requirements
  • Execute Individual Contract Plans
  • Prepare and issue award notifications as directed
  • Interface with all levels of the project team and be able to represent and interface with all levels of internal and / or external management and corporate organization persons
  • Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner
  • Analyze and make independent recommendations regarding solutions to problems with varying complexity in accordance with organization and / or project objectives and guidelines
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines
  • Plan and organize own work assignments, as well as carry out tasks from Contract Manager
  • Maintain compliance with all applicable policies, procedures, and global standards
  • To be Considered Candidates :

    Must be authorized to work in the country where the position is located.

    Basic Job Requirements

  • Proven work-related experience in a similar position
  • Fluent in English, both written and verbal
  • Well-developed communication, organizational & interpersonal skills
  • Technical knowledge to complete the work
  • Preferred candidates live in Greece and / or in close proximity to the project
  • Diverse Workforce

    We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

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