Energean is looking for an organized, outgoing receptionist / secretary that will be responsible for front desk while providing high-level administrative support to the Country Manager and Group HR Director.
Answer, screen, and forward incoming phone calls, providing basic and accurate information in-person and via phone / email
Greet and welcome guests as soon as they arrive at the office, direct to the appropriate person and office
Receive, sort, and distribute daily mail / deliveries
Update calendars and schedule meetings, prepare meeting and training rooms
Provide excellent customer service
Order front office supplies, keep inventory of stock and maintain updated records of office expenses and costs
Arrange travel and accommodations for staff
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Provide high-level administrative support and assistance to the executives and / or other assigned leadership staff
Perform clerical and administrative tasks including drafting letters, memos, or other documents, maintaining executive’s agenda, assisting in planning their appointments, receiving, and screening their phone calls and redirecting them when appropriate
Arrange travel and accommodations for executives
Receive incoming communication or memos on behalf of executives, review contents, determine importance, and summarize and / or distribute contents appropriately.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.
Required Qualiﬁcations (Skills, Knowledge, and Abilities)
2+ years' years of related experience or similar administrative role required
Bachelor’s degree in Business Administration or related field preferred
Excellent command of English language
Proficiency in Microsoft Office Suite
Professional attitude and appearance
Hands-on experience with office equipment (telecom devices and printers).
Solid written and verbal communication skills
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Ability to work under pressure and meet deadlines