We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions.
Joining us means joining a truly global community of more than 70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.
Purpose of the job :
provide a confidential, effective and professional service to the Manager and his / her team
assist the Manager to guarantee time efficiency, communication and organization
provide support on any specific subjects linked to the activities of the department
Reports directly to :
Key accountabilities :
Able to managing official correspondence and technical documentation including English & Greek translations
Managing and recording annual leave of Project team
Liaising with project team on a regular basis to obtain various information for the PM
Compiling reports for Project reviews
Arranging meetings including room bookings, equipment, refreshments, etc
Customer liaison build up relationships with the customers at all levels and become a reliable
point of contact for them
Manage the office reception of visitors, room allocation, post, invoices, coffes, lunches etc
Travel arrangements flights / hotel bookings -visa
Manage expenses sheets in the e-tools
Manage other internal activities in the e-tools (eg. time)
Email management : where appropriate responding on Operations Director’s behalf / fielding
Prepare agendas for the meetings, write minutes
Provide support in making PowerPoint presentations
Manage DA and follow payment of invoices
Provide the necessary support to new comers in the team
IT skills competent user of Word, Excel packages, Lotus Notes Email, Internet. Good command of software (word, excel, PowerPoint, Outlook ) and computer
Greek & English language are mandatory (proficiency level)
Experience in technical department desirable
Flexible and the ability to multi task
Good knowledge of Alstom & other functional areas within the organization
Basic knowledge of domestic market
Competencies & Skills
Trustworthy / Confidential / Discretion
Sense of urgency
Autonomy, good sense of initiative and ability to anticipate and solve issues
Quality rather than quantity service
Good relationship and communication skills
Team-spirit and customer focused
Position based in Athens. Travels may be required according to project needs.
An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.
We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.