Office Administrator
EMPIST
Chalandri, Greece, Greece
πριν από 2 μέρες

EMPIST is a 22-year-old company with locations in the heart of the Loop in Downtown

Chicago near all major transportation, Downtown Elmhurst on York Road and offices in

Athens, Greece. We were named to the Inc 500 / 5000 list for 7 out of the last 8 years which

recognizes the fastest-growing, privately-held businesses across the nation. We were also

chosen as one of the 501 most influential MSPs in the world joining the MSP Mentor 501 list

for 7 straight years.

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth.

Duties and Responsibilities

  • answering calls, taking messages, and handling correspondence
  • maintaining diaries and arranging appointments
  • typing, preparing, and collating reports
  • organizing and servicing meetings (producing agendas and taking minutes)
  • managing databases
  • prioritizing workloads
  • implementing new procedures and administrative systems
  • liaising with relevant organizations and clients
  • coordinating mail-shots and similar publicity tasks
  • logging or processing bills or expenses
  • acting as a receptionist and / or meeting and greeting clients
  • recruiting, training, and supervising junior staff
  • Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
  • Supervise members of the administrative staff, equally dividing responsibilities to improve performance
  • Manage agendas, travel plans, and appointments for upper management
  • Manage emails, letters, packages, phone calls, and other forms of correspondence
  • Support bookkeeping and budgeting procedures for the company
  • Create and update databases and records for financial information, personnel, and other data
  • Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
  • Submit reports and prepare proposals and presentations as needed
  • Assist colleagues whenever there is an opportunity to do so
  • Requirements

  • Good communication, customer service, and relationship-building skills
  • Teamworking skills
  • Organization and time management skills
  • Attention to detail
  • Negotiation skills
  • Assertiveness
  • Flexibility
  • Tact, discretion, and diplomacy
  • The ability to be proactive and use your initiative : to see what needs doing and to do it
  • The ability to use standard software packages (e.g., Microsoft Office)and to learn bespoke packages if required
  • Excellent use of the English language
  • Αναφορά αυτής της εργασίας
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