EMPIST is a 22-year-old company with locations in the heart of the Loop in Downtown
Chicago near all major transportation, Downtown Elmhurst on York Road and offices in
Athens, Greece. We were named to the Inc 500 / 5000 list for 7 out of the last 8 years which
recognizes the fastest-growing, privately-held businesses across the nation. We were also
chosen as one of the 501 most influential MSPs in the world joining the MSP Mentor 501 list
for 7 straight years.
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
The office administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth.
Duties and Responsibilities
answering calls, taking messages, and handling correspondence
maintaining diaries and arranging appointments
typing, preparing, and collating reports
organizing and servicing meetings (producing agendas and taking minutes)
managing databases
prioritizing workloads
implementing new procedures and administrative systems
liaising with relevant organizations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
acting as a receptionist and / or meeting and greeting clients
recruiting, training, and supervising junior staff
Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
Supervise members of the administrative staff, equally dividing responsibilities to improve performance
Manage agendas, travel plans, and appointments for upper management
Manage emails, letters, packages, phone calls, and other forms of correspondence
Support bookkeeping and budgeting procedures for the company
Create and update databases and records for financial information, personnel, and other data
Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
Submit reports and prepare proposals and presentations as needed
Assist colleagues whenever there is an opportunity to do so
Requirements
Good communication, customer service, and relationship-building skills
Teamworking skills
Organization and time management skills
Attention to detail
Negotiation skills
Assertiveness
Flexibility
Tact, discretion, and diplomacy
The ability to be proactive and use your initiative : to see what needs doing and to do it
The ability to use standard software packages (e.g., Microsoft Office)and to learn bespoke packages if required
Excellent use of the English language 
