SIL Unit Coordinator
International Rescue Committee
Athens, Greece
πριν από 3 μέρες

Job Description

Position objectives :

  • To ensure that SIL standard operating procedures are followed and that all SIL residents are receiving the necessary support;
  • To coordinate and arrange all logistics related to the operation of the apartments;
  • To support the team members in ensuring that there is a clear schedule of activities and tasks for social workers and caretakers;
  • In cooperation with the team members, to plan and ensure implementation of daily activities in relation to case management, education, recreation and integration;
  • Provide guidance to the staff in emergency situations, in cooperation with the SIL Program Manager.
  • Management Line : The SIL Unit Coordinator reports to and is supervised by the SIL Program Manager. The SIL Unit Coordinator directly supervises 4 staff members, while co-supervises 2 of the staff members with the SIL Program Manager.

    KEY RESPONSIBILITIES : Logistics and schedule of activities :

  • Ensure the team members follow the schedule and support in solving any issue with staff on leave, etc.;
  • Prepare and update the shift schedule of the caretakers and handle any issues that arise;
  • Ensure there is a clear schedule for children / young adults together with the team members;
  • Lead and organize meetings with the children / young adults and staff on shift in order to give them information, set up rules and agree on activities;
  • Ensure children / young adults are attending school and extracurricular activities;
  • Ensure children / young adults enhance and / or develop their skills, through structured skills building sessions organized by the caretakers and the social workers;
  • Ensure that all children / young adults receive legal support as needed;
  • If any emergency arises, take the lead and coordinate any actions needed;
  • Prepare requests for materials and follow up all procurement processes;
  • Arrange all logistics for external activities.
  • Staff management / supervision / capacity building

  • Supervise the support team members and ensure they have clear roles and responsibilities so as to perform their duties;
  • Provide technical support and supervision to the support team members via group and individual meetings;
  • Set performance goals with the direct reports, provide feedback and timely complete the semi-annual performance reviews;
  • Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions;
  • Communicate training needs to the Program Manager, organize trainings for staff and seek training opportunities as required;
  • Assist the Program Manager in the recruitment.
  • Programming

  • Ensure regular analysis of information coming from field is compiled and reports submitted to the Program Manager on monthly / quarterly basis;
  • Draft assessments, FGDs questions and beneficiaries’ feedback questionnaire to document and evaluate activities;
  • Develop and maintain effective working relationships with all relevant service providers and CP actors.
  • Coordination :

  • Coordinate daily with all support team members for the daily schedule of the children / young adults;
  • Coordinate with relevant state and non-state stakeholders, such as EKKA, UN agencies, Prefectures’ social services, other CP actors and NGOs and other IRC programs;
  • Coordinate with all IRC departments, such as Finance, HR and Supply Chain.
  • Others :

  • Attend trainings organized by the IRC and / or other organizations;
  • Consistently and proactively monitor / assess the safety and security of the children / young adults and the staff; promptly reporting concerns or incidents to IRC management;
  • Other duties as assigned by the supervisor to enable and develop IRC programs.
  • Professional Standards

  • All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.
  • Qualifications

  • Technical diploma or degree in humanitarian, social sciences, degree in education or social work desired;
  • At least 2 years’ working experience with vulnerable adolescents and youth, including adolescent / youth with disabilities, adolescent / youth living in Greek residential care institutions;
  • Experience in education and / or integration programs is an asset;
  • Experience supervising, leading, mentoring and coaching teams is required, ideally in a cross-cultural setting;
  • Experience in a coordinator role is an advantage;
  • Experience managing logistics is an advantage;
  • Fluency in Greek and English;
  • Demonstrated understanding of working with adolescents / young adults and particularly adolescents and youth living in Greek residential care institutions;
  • Strong sense of personal integrity;
  • Strong negotiation and coordination skills;
  • Strong attention to detail and ability to multi-task while working in a fast-paced environment;
  • Cultural awareness and ability to build relationships quickly with a wide variety of people;
  • Personal qualities : Team player, responsive, flexible, network-builder, able to handle pressure well;
  • Computer skills : Knowledge of MS Office, Internet, Outlook and competency with new technologies required.
  • OTHER :

  • Must possess a valid Greek driver’s license with no record of criminal driving offense;
  • Must be able to work flexible hours, including afternoons, evenings and weekends;
  • Must successfully complete criminal background check.
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