We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.
In this role, you need to act quickly, have great time-management and multitasking abilities and execute your duties with competence and diligence so that executives can focus on their managerial responsibilities without worrying for other tasks.
To be successful in this role, you should be well-organized and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Act as the point of contact among executives, employees, clients and other external partners
Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
Receive and screen phone calls and redirect them when appropriate
Manage information flow in a timely and accurate manner
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Maintain electronic and paper records ensuring information is organized and easily accessible
Handle confidential documents ensuring they remain secure
Format information for internal and external communication - memos, emails
Conduct research and prepare presentations or reports as assigned
Attend meetings and keep minutes
Oversee the performance of other clerical staff
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge and familiarity with "back-office" software (e.g. ERP)
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Familiarity with basic research methods, reporting techniques and basic accounting precedures
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion, integrity and confidentiality
Proven abilities to take initiative and problem-solving aptitude
BSc / BA in Law, Economics or relevant field
Competitive compensation package
Private Health Insurance
Opportunity to work within a fast paced and results driven environment