Executive Assistant
Celestino
Aegaleo
πριν από 5 μέρες
source : Kariera.gr

Περιγραφή Θέσης

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.

In this role, you need to act quickly, have great time-management and multitasking abilities and execute your duties with competence and diligence so that executives can focus on their managerial responsibilities without worrying for other tasks.

To be successful in this role, you should be well-organized and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
  • Receive and screen phone calls and redirect them when appropriate
  • Manage information flow in a timely and accurate manner
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Handle confidential documents ensuring they remain secure
  • Format information for internal and external communication - memos, emails
  • Conduct research and prepare presentations or reports as assigned
  • Attend meetings and keep minutes
  • Oversee the performance of other clerical staff
  • Requirements

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge and familiarity with "back-office" software (e.g. ERP)
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Familiarity with basic research methods, reporting techniques and basic accounting precedures
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills
  • Discretion, integrity and confidentiality
  • Proven abilities to take initiative and problem-solving aptitude
  • BSc / BA in Law, Economics or relevant field
  • Benefits

  • Competitive compensation package
  • Private Health Insurance
  • Opportunity to work within a fast paced and results driven environment
  • Αναφορά αυτής της εργασίας
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