Oliver Wyman - Executive Assistant - Athens
Marsh McLennan
Athens, Greece
πριν από 5 ώρες

Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies

Do you want to work in a stimulating, international environment for a global leader consulting company? We are currently looking for an Executive Assistant with fluent English and Greek to provide remote executive administrative support from our Athens Office.

The Opportunity :

The provision of executive level administrative support to 2-3 Partner or Principal level consultants, plus the execution of Office Services responsibilities for the local office.

The local office is small but growing and needs a main point of contact for new hires and visitors to the office. Candidate is expected to be a self-starter and comfortable in an environment that is fast-paced and growing.

Candidate will provide local and remote support to consultants who will spend extended period of time at client site. Candidate must be fluent in Greek and English (verbal and written).

The hours for this role are Monday-Friday 9am-6pm, with additional hours as needed. Remote work is flexible based on the covid situation.

Key Responsibilities :

Business Development

Understanding each supported Partner’s business goals and help to push them forward

Developing excellent rapport with client assistants to facilitate access to senior leaders with existing and prospective clients

Work with assigned Partners to tier contacts (clients and prospects) and proactively coordinate outreach based on Partner preference

Reviewing marketing campaigns and determine targeted follow-up

Reviewing Partner’s contact lists and proactively identify opportunities for business development meetings to optimize scheduled travels

Working with CIT teams to coordinate CRM reports, participate in calls and take minutes and disseminate back to CIT team.

Calendaring

Maintaining diaries for Partners, scheduling internal and external meetings, communicating with clients and internal staff as appropriate

Proactively spotting opportunities to add internal and external meetings, interviews, staff meetings, follow up meetings

Travel Arrangement

Coordinating travel and accommodation, book cars, rail tickets, etc.

Developing understanding of Principal / Partner scheduling and travel preferences

Coordinate travel efficiently by grouping client meetings where possible

Daily administration

Single point of contact for all assigned Partners’ administrative needs including security access, conference room booking, catering orders

Liaising with other support departments (DTP requests, printing, recruiting and finance)

Entering and managing contacts and opportunities in CRM

Timesheet, Expense Reporting and Invoicing

Preparing monthly timesheets for each assigned Principal / Partner

Preparing all expense reports in iExpense and / or delegate to a team assistant when necessary

Processing invoices through the iProcurement tools for the Partners and project teams

New vendor set up through the iProcurement system, ensuring vendor process has been fulfilled. Escalating roadblocks that may delay contracted payment terms

Support and Coverage

Providing executive assistant support visiting Partners

Providing coverage for EAs who are out of the office

Providing training to new joiners on specific topics (calendaring, travel, timesheet & expenses, coverage)

Office Services Support

Ensuring all incoming calls are answered promptly, in a courteous and professional manner, prioritizing as appropriate

Logging and greeting all visitors, including clients, delivery persons, maintenance workers, etc. to ensure proper security is in place for Oliver Wyman guests

Booking meeting rooms and manage their logistics including general set up / cleanup of rooms, catering requests, liaising with Technology Services for audio and video conferencing requests

Handling of incoming and outgoing mail, faxes and packages, copy / binding requests and large mailings

Booking cars, couriers, hotels, conference calls and catering as requested ensuring requests are properly recorded and allocated to the appropriate cost code

Checking accuracy and coding all office services related bills prior to passing on to Office Services Manager for payment

Assisting with new hire on boarding, conduct office tour and explanation of office procedures

Assisting in special projects for administrative managers, as requested by the local OW Team

Providing content and updates for POW, our intranet site

Working effectively with all departments to handle requests and to fulfil common goals in a proactive and customer service manner

Assisting with internal office moves and refurbishment projects as needed

Experience Required :

At least three years of experience working in a similar Executive Assistant / Administrative Assistant role.

Experience in financial services, management consultancy and / or a professional services environment a plus

Technical Skills :

Fluency in Greek and English

Knowledge of CRM systems (Microsoft Dynamics), iProcurement, Google Drive and SharePoint, a plus but not necessary

Advanced Word, PowerPoint, and Outlook skills, comfortable Excel skills

Creative problem solving

Skills and Attributes :

Positive and proactive while still be collaborative

Highly organized and detail-oriented, yet operates well within a team, as well as independently

Professional, tactful and able to engage with colleagues at all levels in the firm

Problem solver able to work with other teams and staff members effectively to reach a viable solution and goal

Strong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environment

Maturity, poise and judgment

Ability to maintain and respect confidentiality

Ability to think strategically and contribute to development of departmental model

One who takes constructive feedback in stride and incorporates feedback quickly

Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

Ability to undertake projects and produce quality and timely results

Self-starter, strong initiative, confidence and ability to work with little guidance

Collaborative team player

Positive attitude, sense of fun : is collegial and friendly

Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description

Methodical, organized and excellent attention to detail

Flexible attitude; embraces change, hard-working, cost conscious and results driven

Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

What we can offer you :

Full time job contract with an attractive compensation package (including year-end financial bonus)

Selection of benefits (e.g. private health care, insurance, flexible compensation plan, etc.)

Opportunity for professional growth in a stable, global company

Access to mentoring and training programs

Inclusive culture with Employee Resources Groups and CSR activities

Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance

Please send your application in English .

Why Oliver Wyman?

Working as part of our global, entrepreneurial company, you’ll do meaningful work from day one. We’re looking for individuals who challenge the norm, and constantly strive to build something new for the firm and the world around us.

There’s no "one size fits all." We hire exceptional people and help them thrive through a built-in support network, flexible career paths, and no artificial barriers to advancement.

At Oliver Wyman we do not unlawfully discriminate against anyone and we are particularly mindful of the requirements to prohibit discrimination based on nine protected characteristics namely : age, disability, gender reassignment, race, religion or belief, sexual orientation, sex, marriage and civil partnership and pregnancy and maternity we want you to bring your authentic self and be someone who enjoys working within a diverse and talented team.

Additionally, we pay close attention to work / life balance and family life, military status and personality types.

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