Job framework and profile
ESMA is organising a selection procedure for the post of Head of Department Resources to staff one vacant post and to constitute a reserve list of suitable candidates.
The purpose of the position is to lead, direct and coordinate the department to ensure the achievement of the department objectives and to provide the organisation with robust and efficient internal functions, capability, processes and standards.
The Resources Department is responsible for the Authority’s resources and support functions. The Department consists of four Units, the Corporate Services (CPS) Unit, the Information & Communication Technology (ICT) Unit, the Human Resources (HR) Unit and the Finance & Procurement (FIP) Unit.
Reporting to the Executive Director, the successful candidate will be responsible for the following tasks :
Governance and Management
Assisting the ESMA Executive Director in the management of ESMA by providing sound advice on administrative matters;
Supporting the efficient management of ESMA by actively contributing to the Management Team and to the collective work to achieve the Authority’s strategic objectives;
Defining the Resources department work programme, coordinating work within the de-partment and with other departments, and representing the department in management meetings, before senior management, and before the Management Board and the Board of Supervisors;
Driving organisational innovation in a coordinated manner, based on the identification of internal client and organisational needs;
Developing efficient guidelines, policies and actions to ensure effective delivery of the Resources Department in terms of HR, Finance and Procurement, Corporate Services and IT services on the basis of the mission statement, strategic plan and annual work programme of the Authority;
Setting the objectives of the units within the Department, monitoring and assessing achievements to meet the objectives within the set deadlines and in accordance with to quality standards, coordinating the work of the units within the Department, and managing, motivating, and supporting middle management towards the attainment of objectives and the motivation and engagement of staff;
Developing and fostering strong relations with National Competent Authorities, EU institutions and other relevant stakeholders;
Providing regular reporting to the Executive Director and ESMA Boards on the work un-der his / her responsibility.
Finance, Budget & Internal Control
Drawing up the preliminary draft budget of the Authority and monitoring the budget implementation;
Ensuring that budgetary transactions are run in a sound manner and in respect of existing EU rules and procedures (including procurement);
Verifying and validating in his / her capacity as delegated Authorising Officer, the financial and budgetary aspects of processes and projects carried out under his / her responsibility;
Facilitating the implementation and supervision of the Internal Control Standards and contributing to the auditing activities, in co-operation with the Internal Controller of the Authority.
Supervising the budgeting, planning and implementation of ESMA’s IT projects with the aim of providing state of the art tools and services, while promoting a service oriented and client focused approach;
Ensuring the design and maintenance of the internal IT networks and services.
Building and growing a culture of co-operative performance, while ensuring compliance with EU rules and regulations as well as ethical behaviours;
Coordinating the establishment of the staffing plan of the Authority;
Supervising the design and implementation of the HR policies and strategy and other related staff activities, with the goal to attract, develop and retain talent.
Ensuring overall safety and security, including physical security, of ESMA’s offices in Paris, including supporting the implementation of health measures where needed;
Supporting the effective and efficient day to day activities of the organisation;
Supervising the smooth running of the facility management operations of the Authority, including document management and business trip management.
Professional qualifications and other requirements Eligibility criteria
To be considered eligible, candidates must satisfy all the eligibility criteria listed below, by the deadline for submitting applications :
have at least a level of education which corresponds to completed university studies of four years attested by a diploma, and after having obtained the diploma, fifteen years of proven professional experience (both must be acquired in a field corresponding to the nature of the duties covered by the job description); OR
have at least a level of education which corresponds to completed university studies of three years attested by a diploma, and after obtained the diploma, sixteen years of proven professional experience (both must be acquired in a field corresponding to the nature of the duties covered by the job description);
be a national of a Member State of the European Union or the EEA (Norway, Liechtenstein, Iceland);
enjoy full rights as a citizen;
have fulfilled any obligations imposed by the applicable laws concerning military service;
have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union; and
be physically fit to perform the duties linked to the post.
Selection criteria Essential requirements
at least five (5) years of work experience as a manager in a field corresponding to the nature of the duties covered by the job description (out of the required minimum professional experience mentioned under part 3A) please detail number of direct and indirect reports;
Work experience in the public or private sector in one or several of the following areas :
Finance, budgeting, procurement;
ICT processes and architecture;
HR strategy, HR management and corporate culture;
Facility Management processes.
Excellent written and oral English and clear and concise writing style.
Experience working with the EU staff and financial regulations and budget cycle;
Knowledge of the EU financial markets regulation and financial markets functioning;
Experience in leading and managing organisational or cultural change initiatives;
Experience working in an international environment;
Motivation for the advertised position.
Ability to develop a strategic vision for the Department and its contribution to the broader organisation’s objectives;
Ability to lead, motivate and develop the potential of hybrid teams with multinational and multidisciplinary backgrounds (management skills);
Ability to deal with people effectively, with a client-oriented approach, and build productive and cooperative working relationships with other Departments and colleagues (interpersonal skills);
Ability to communicate clearly and present complex subjects simply, both orally and in writing, including to the members of the team (communication skills); and
Ability to steer discussions and generate the best possible results without compromising productive working relationships with the other parties involved (negotiation skills).