Account Payable & Account Receivable Administrator
Trafigura
Athens, Greece
πριν από 1 μέρα

Main Purpose :

  • Ensure the company receives payments from external counterparties for goods and services, properly recording
  • the transactions by posting sales invoices in line with established policies and procedures, in an efficient, timely and accurate manner.

  • Ensure payment to external counterparties are completed, and expenses are controlled, by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate
  • manner

    Knowledge Skills and Abilities, Key Responsibilities :

    Ensure timely and accurate invoice posting for account payable and account receivable related to cargo and non cargo expenses and income

    Account Receivable

    Verifying supporting documents against data entry in respective systems, and raising any query to relevant

    department in case of inconsistent data

    Monitoring task prompts and reports identifying the Account Receivable to be invoiced (provisional, final, invoice

    for differential, recharge with external counterparties)

    Capturing and posting sales invoices, credit notes (AR Invoice) for sales and services rendered, recharge to external

    counterparties

    Issuing document in conformity with all the details and specific requirements for each transaction and counterparty

    Liaising with internal departments in case of claim from buyer related to AR invoice discrepancy

    Account Payable

    Controlling incoming invoices, credit / debit notes (AP invoice) for cargo and non-cargo from external counterparty

    are compliant with contractual terms, internal / external regulations and tax requirements

    Matching payable estimates / purchase orders to invoices in respective systems associated to the corresponding

    transaction

    Posting AP invoices, related to cargo and trade expenses, to relevant analytical level and / or cost centers by

    analyzing invoice vs expense and recording entries

    Liaising with internal departments in case of discrepancies between estimates / purchase order and Invoice

    Payment order

    Issuing payment order whenever invoice ready to be paid as per contract terms and / or internal instructions from

    relevant department, always in accordance with policies and procedures

    Various

    Ensuring Tax invoices are compliant with internal policies and procedures as well as relevant Tax jurisdiction

    Coordinating whenever required with Trading, Deal desk, Operations, Trade Finance, Settlement Teams

    Communicating with external counterparties

    Key Relationships and Department Overview :

    Fluent in English both written and spoken

    Bachelor degree or equivalent in Business administration; Supply Chain or international trade (Import / export)

    2-3 years or presently working in similar position

    Knowledge of general accounting principles, regulatory standards and compliance requirements

    Strong interest and first experience in physical commodities trading

    Proficient in MS office, including ability to operate computerized accounting and spreadsheets programs

    simultaneously, at ease in a multi-software environment

    General math skills

    Able to work independently, under pressure and in a methodical, detailed and accurate fashion

    Able to process large amount of information / documents quickly and accurately

    Able to quickly find key information in multiple documents

    Excellent data entry skills

    Fast learner and comfortable operating in a fast-paced environment.

    Very good communicator

  • Deal desk
  • Trade Finance
  • Trading
  • Settlement Team
  • External counterparties
  • Competencies

  • Customer Focus :
  • o Diplomatic with strong external / internal customer orientation

  • Communication :
  • o Very clear and precise communicator both verbally and in writing.

    o Good Listener and shares ideas / solutions

    Team Work :

    o Team Player possesses an ability to work and integrate with other teams

    Initiative :

    o Proactive, ability to think ahead to avoid problems.

    o Drives processes and tasks to achieve required results

    Innovation :

    o Comes up with resourceful ideas and solutions related to his / her duties

    Ownership & Accountability :

    o Demonstrate a sense of urgency and ability to meet deadlines

    o Takes ownership of own decisions and actions successes and mistakes

    Management

    o Gives timely, constructive and specific feedback

    o Able to differentiate between main issues and side issues

    Detail orientation :

    o Highly organized and very methodical.

    o High level of endurance for file follow up

    o Very Strong Attention to detail, high degree of accuracy

    Key Result Areas (KPIs)

  • Number of AP and AR invoices processed
  • Delay on invoice posting
  • Vendor payment processing cycle
  • Vendor payment error rate
  • Αναφορά αυτής της εργασίας
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