Prepare monthly Internal Project Reviews (IPRs) by completing dashboards for the relevant projects in collaboration with the Project Director(s) / Manager(s) and Account Managers.
Ensure Project Managers provide on time accurate data to complete the dashboard. Attend the IPRs sessions and follow up on the actions.
Follow-up on budget progress together with the Project Manager(s) and provide Finance with accurate financial forecasts.
Work closely with Governance team (follow-up on project codes creation / extension, services processes, and preparation for project audits)
Organize regular meetings with Project Manager(s) to ensure project resources plan is accurate.
Assist Project Manager(s) with resources booking by contacting resourcing team for updates to be done in Temenos resourcing tool (PRM), ensuring that staff is being utilized efficiently.
It is the PMO responsibility to ensure Temenos resourcing tool is accurate and aligned with Project Manager(s) instructions / resources plan.
Assist the Project Manager(s) with the preparation of the monthly billing (revenue sheet analysis) and follow-up on invoices creation with the appropriate billing team.
Ensure invoices and associated backup sheets are clear, correct and approved by Project Manager(s) before billing team send them out to the client.
Liaise with Credit Controller for follow-up on invoices payment.
Understand the content of the relevant client agreements (License, Maintenance, Services) and be aware of the key contractual elements (payment terms, milestones, agreed expenses type, on-boarding process, deliverables etc.)
Assist the Project Director(s) / Manager(s) with the creation of Services opportunities in T-Force and follow-up on their status to ensure accuracy of the data in the system.
Review the drafted contractual documents together with the opportunity owner and with the Legal department if applicable.
Gather project information and make sure mandatory documents / sign off are uploaded in Temenos system (Unit-T) to ensure accuracy for project tracking and audit purpose.
Set up and maintain all project information within Oracle.
Ensure that all consultants (internal, external and employees of partner companies) record and submit their time sheets and expenses properly and on time in Temenos system.
Check for accuracy based on project contractual terms and existing Temenos policies and assist the Project Director(s) / Manager(s) with Timesheets and expenses approval
Whenever required, assist the project team with Temenos and / or Client procedures in place when (for time, expenses and travel booking).
Calendar management and alignment for the executive(s)
Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
Proven ability to manage projects, work under pressure.
Use initiative and judgment within established guidelines.
Project Management and coordination for various needs throughout the year, including vendor / calendar coordination.
Expense reporting and purchasing.
Visa and travel arrangements (domestic and international).
Initiate and manage Purchase Orders.
SKILLS & EXPERIENCE
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